You have just received your credentials for the France Judo club extranet, and the interface may seem a bit austere. Several tabs, modules without apparent explanations, and this recurring question: where to start so that the club operates online from the start of the season? The initial settings condition the entire season management, from licenses to grade promotions. Here’s how to approach this setup without wasting time.
Login and security of the FFJDA club extranet account
Before touching any settings, the login itself deserves special attention. Access to the club extranet goes through the unified France Judo portal, which uses the email address provided on your license form. If you can’t find your password, the reset procedure sends a link to that same address.
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A point that official guides often overlook: the password policy has been tightened after a cybersecurity incident that affected the federation. Choose a long password, different from your personal email password, and do not share it via email with other club leaders. It is better to create a named access for each authorized person.
Once logged in, you arrive at a dashboard that groups several modules. Do not rush to enter the licenses. The first step is to ensure that the club’s administrative information is up to date, as it will propagate throughout all documents generated by the platform. A guide detailing the initial settings of the FFJDA club extranet can help you structure this initial verification.
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Club profile and administrative settings to prioritize
The club profile is the identity card of your structure on the extranet. It contains the official name, the dojo address, the contact details of the president and the secretary, as well as the affiliation number. You may think that this data is already filled in by the league or the departmental committee. In practice, it is often incomplete or outdated.
Check the club’s email address as a priority. This is the address that receives notifications from the federation, license confirmations, and seasonal alerts. If this address points to a former leader who has left the board, you will receive nothing.
Next, move on to the information about training slots and the disciplines practiced. The extranet distinguishes between judo, jujitsu, kendo, and associated disciplines. If your club only offers judo, there is no need to check the other boxes. This simplifies the display in the federal directory and avoids misdirected license requests.
Roles for leaders to fill in
The extranet allows assigning specific roles: president, treasurer, secretary, instructor. Each role provides access to different functionalities. The treasurer sees the financial data related to license applications, while the instructor accesses grade promotions. If you are the only one managing everything, assign yourself the necessary roles, but note that the federation recommends at least two authorized people to avoid a blockage in case of absence.
License management on the France Judo extranet
The license application process has evolved significantly. Clubs are now encouraged to direct each member to the portal moncompte.ffjudo for individual entry. The licensee creates or updates their profile themselves (personal details, medical certificate, photo). The club then validates it on the extranet.
Why this two-step process? It reduces manual entry errors and duplicates. A misspelled name in the extranet can block a grade promotion or a competition registration. By allowing the licensee to enter their own data, you save time and ensure the reliability of the database.
Validate and track licenses during the season
Once the requests are submitted by the members, they appear in the “Licenses” module of the extranet. You will find the status of each file:
- License pending validation, meaning the club must verify the documents and confirm the membership.
- Validated license, ready to be issued. The licensee can then participate in competitions and official grade promotions.
- Incomplete license, often due to a missing medical certificate or a non-compliant photo.
Address incomplete files each week rather than at the end of the season. A delay in validation prevents the member from participating in federal events, which generates frustration and calls to the club.
Common mistakes during the initial settings of the FFJDA extranet
Several traps consistently arise with clubs discovering the tool. Knowing them in advance saves hours of support.
- Confusing the identity of “France Judo” (the brand, the service portal) and “FFJDA” (the official institution). On the extranet, both terms coexist. France Judo is the showcase, while the FFJDA remains the legal structure that issues licenses and grades.
- Not updating the active season. At the beginning of the sports season, the extranet switches to a new period. If you remain on the previous season, your entries will not appear in the correct place.
- Sharing a single account among all leaders. In case of accidental modification or data deletion, it becomes impossible to know who did what. Named accesses protect the club.
The video tutorials provided by the federation on the homepage of the extranet cover each module. Take the time to consult them before seeking technical support from your departmental committee. Most beginner questions can be answered in a few minutes.
The initial setup of the club extranet rarely takes more than one evening when following a logical order: secure access, complete the club profile, assign roles, and then launch the license campaign via moncompte.ffjudo. A well-configured extranet from the start simplifies the entire sports season, from competition registrations to grade promotions.